However, a formal stated purpose tightens and formalizes what disaster recovery means to the company and gets stakeholder approval. How do you present a business continuity plan effectively? Definitions and terms ensure stakeholder-wide agreement over terms and definition, which in turn means that one group says is clearly and accountably understood by another. This includes 1 how to decide on a course of action, 2 checklists and flow diagrams, and 3 a list of key vendors, stakeholders, regulators and other third parties that may be affected by the situation. For example, if there is an outbreak in your warehouse that causes most of your employees to miss a few days of work which then affects production, distribution, customer satisfaction and retention, etcetera , the loss in income might not be covered by your policy. Like security policy, the reason for developing, updating and reviewing a disaster recovery policy is not always obvious in terms of immediate benefit. There is no benefit derived on a daily basis from a disaster recovery plan, but at the same time such a plan requires resources to develop and maintain.
Resilience means designing your enterprise's most important functions and infrastructures with the possibility of disaster at the forefront. Disaster recovery planning is like security policy in two important ways. This is different from identifying key people; a pandemic scenario does not assume that specific individuals will be available. None of these policies are fixed nor appropriate for every company, but they are questions which every company should consider during plan development. To ensure that you can minimize damages and continue operations despite these circumstances, you need a plan. The primary difference is in terms of scope, but that does not mean that a pandemic response plan is merely an economy-sized disaster plan. It helps you plan your finances As mentioned earlier, not all damages from unforeseen circumstances are covered by your insurance.
Any important information that will affect your plan should be presented in this slide. To help you organize your ideas in the presentation, you can use our template. Next Steps The in data storage environments Steps to take when Be proactive when. Implementation Lastly, present to your stakeholders the key business processes that you're prioritizing to protect when you implement your plan. That is to say, a manager can quantify precisely how and why one payment processing vendor benefits the company more or less than another, but disaster recovery planning is more nebulous. Rather than addressing problems only after a crisis strikes, a business continuity policy can help your organization recover from a disaster faster and get your systems up and running more smoothly. When creating any business plan, you must always consider complicated situations that can put your company at risk; this is why having continuity management is a must.
It can also assist in finding inconsistencies or identify missing information and documentation errors. It should be clean, simple and professional since you are presenting an important aspect of your business. With business resilience, your organization can continue to provide crucial services -- both locally and off site -- without disruption regardless of the cause of the interruption. Likewise, fallback employees in the event of localized disaster may be concerned with personal or family issues arising from a pandemic and may not be ideal selections in such a case. Plus, disturbances in operations can negatively affect customer satisfaction, which will then likely impact your income.
You may not have identified all the potential threats in your business continuity policy template. Planning for your company should at minimum consider and address these areas. Invite other relevant departments to comment if you have time. An information system contingency plan should also be created to ensure that plan testing, training and maintenance are taking place. Here is what you're getting: Title Page A simple title page will set the tone for your presentation.
Policy Information Begin your presentation with an overview of your insurance policy. Lastly, you should run a full-scale test or simulation using whatever business continuity resources -- backup systems, recovery sites and so on -- you've implemented and described in your business continuity policy template. The implications to business continuity are significantly different in such a circumstance than they would be if, for example, a local power plant went offline. Recovery addresses the rapid restoration of business functions after a disaster or disruption. Why do business continuity plans fail? What kind of circumstances require it? Because unforeseen circumstances and disasters affect the entire company, you need to be able to present your plan to stakeholders so that they can have confidence that you are prepared no matter what happens. They should also be aware of associated assessments, such as risk and business impact analyses, training programs and maintenance exercises. For the purpose of pandemic planning and response, a pandemic may be defined as a large-scale illness or disease related event.
Business continuity plans fail for a number of different reasons. What is a business continuity plan? Basic elements of a business continuity policy The three basic elements every business continuity policy should address are resilience, recovery and contingency planning. Policy compliance verifies that current processes are at minimum not in conflict with the plan; periodic audits certify this. Compliance and monitoring regarding such a plan concerns making sure that the policy is kept up to date and, to the degree reasonable, practiced and tested on a smaller scale. Solution Design In your solution design, you need to discuss in more detail how you're planning to execute your plan. What circumstances are covered by your policy? In this article, we have provided a convenient starting point for developing business continuity policies. Once you accept the difference in scope, underlying assumptions and questions arise which would not necessarily be considered in normal disaster planning.
After you have drafted a set of policies, have them reviewed by your department management, human resources and legal departments. This would include conducting a business impact analysis, identifying preventive controls, and detailing a chain of command and responsibilities for staff. As a business owner, you need to formulate a plan so that you can maintain operations even when unexpected disasters occur. More detail can be included if necessary, but most organizations will want to keep their initial policies relatively simple. What type of coverage do you have? This article and our free, downloadable business continuity policy template provide a useful starting point to prepare a business continuity policy.
What should be the plan of action when such circumstances occur? This means defining what is covered by the plan , who are the key people to execute the plan , where the company accesses emergency resources or prepares off-site backups, etc. One of the reasons why you need to create an effective business plan is to organize your staff when unforeseen circumstances happen. It is best to mimic several different scenarios the organization may face when running your simulations. Instructions After laying out the details of your insurance policy, dive straight into your instructions of how you're using the business continuity plan. . But how do you present your plan effectively? Business continuity and disaster recovery are two sides of the same coin. The time to specify precisely what is covered, is not covered and what may need to be covered is before a disaster strikes; this is plan scope.
Click on the above image to download our free business continuity policy template. To be specific, here are a few reasons why a business continuity plan is important: It helps you train your personnel When disaster strikes, you can't expect your personnel to know what to do in the situation without having a concrete plan that came directly from you, the owner. Or, if it did, it didn't do a very good job of doing so. You need to include 1 the type of incidents that could launch the plan, 2 your emergency response and management, 3 your plan reviews and maintenance, and 4 how you plan to send notifications regarding an incident affecting the site. Policy specifics which attend to planning for a pandemic include identifying key roles in your company. This is because your insurance covers not all damages.